If you’re searching for a free alternative to Todoist for managing tasks, organizing projects, or improving productivity, you’re in luck! Many apps offer similar features without the need for a paid subscription. Here are the 10 best free Todoist alternatives in 2024 that can help you stay organized and manage your tasks efficiently.
10 Best Todoist Free Alternatives in 2024
1. Microsoft To Do – Best for Microsoft Users
Microsoft To Do is a powerful task management app that’s fully integrated with the Microsoft ecosystem. It offers a clean, simple interface to create and organize tasks, set reminders, and track daily habits. If you’re already using Microsoft Office, this app is a seamless fit.
Key Features
- Task list creation: Organize tasks with due dates, priorities, and custom lists.
- Reminders and recurring tasks: Set up reminders for important tasks or recurring activities.
- Integration with Microsoft services: Syncs with Outlook and other Microsoft tools.
- My Day: A daily planner feature to highlight priority tasks for the day.
Best For
- Microsoft users looking for a free, integrated task manager that syncs with other Microsoft tools.
Pros and Cons
| Pros | Cons |
|---|---|
| Seamless integration with Microsoft apps | Limited customization options |
| Simple and user-friendly interface | No advanced project management features |
| Free for all users | Requires a Microsoft account |
Pricing
- Free.
2. Google Tasks – Best for Google Workspace Users
Google Tasks is Google’s lightweight task management app that integrates seamlessly with Gmail and Google Calendar. It allows users to create simple to-do lists, set due dates, and manage tasks directly from their inbox or calendar.
Key Features
- Task lists: Create and organize tasks with deadlines.
- Integration with Google services: Syncs with Gmail, Google Calendar, and Google Workspace.
- Subtasks: Add subtasks for better task breakdown.
- Cross-platform availability: Access via mobile, web, or desktop browser.
Best For
- Google users who want a simple task manager integrated with Gmail and Calendar.
Pros and Cons
| Pros | Cons |
|---|---|
| Easy integration with Google services | Lacks advanced task management features |
| Simple and straightforward task management | No collaboration features |
| Free for all Google users | Basic task tracking only |
Pricing
- Free.
3. Trello – Best for Visual Task Management
Trello is a flexible project management tool that uses a Kanban-style board to help users visually organize tasks. It’s ideal for teams and individuals who prefer a visual layout for managing projects, workflows, and personal tasks.
Key Features
- Kanban boards: Organize tasks visually using boards, lists, and cards.
- Task collaboration: Share boards with team members for collaboration.
- Card attachments: Attach files, set deadlines, and add labels to tasks.
- Power-Ups: Add extra features like calendar integration and automation.
Best For
- Visual learners and teams looking for a flexible, visual task management tool.
Pros and Cons
| Pros | Cons |
|---|---|
| Highly visual task organization | Free plan has limited Power-Ups |
| Great for both personal and team projects | No native calendar view in free version |
| Easy to use and customize | Lacks some advanced features in free plan |
Pricing
- Free with limited Power-Ups.
- Paid plans start at $5/month.
4. TickTick – Best for Task Scheduling
TickTick is a versatile to-do list and task manager that comes with advanced features like habit tracking and calendar integration. The free version offers a wide range of tools for task scheduling, making it a great Todoist alternative for users who need both task and time management.
Key Features
- Smart task scheduling: Set deadlines, reminders, and recurring tasks.
- Habit tracking: Track daily habits alongside your to-do list.
- Built-in calendar: View tasks in a calendar format.
- Priority levels: Organize tasks by priority for better focus.
Best For
- Users looking for a task manager with habit tracking and calendar integration.
Pros and Cons
| Pros | Cons |
|---|---|
| Includes both task and habit tracking | Free version has limited features |
| Calendar integration for better scheduling | Advanced features require a premium subscription |
| Customizable task reminders and labels | Limited collaboration options |
Pricing
- Free version available.
- Paid version starts at $2.99/month.
5. Any.do – Best for Simple Task Management
Any.do is a popular task management app that emphasizes simplicity and ease of use. It offers features like reminders, subtasks, and daily planning. With its clean interface and smart integrations, Any.do is perfect for those who prefer a minimalist approach to task management.
Key Features
- Daily planner: Review tasks every morning with the “My Day” feature.
- Task and reminder management: Set tasks with deadlines and recurring reminders.
- Cross-platform support: Available on Android, iOS, and desktop.
- Voice input: Add tasks via voice for hands-free task management.
Best For
- Individuals who need a simple, minimalist to-do list and task manager.
Pros and Cons
| Pros | Cons |
|---|---|
| Simple and clean interface | Free version lacks some advanced features |
| Cross-platform sync and reminders | Limited project management capabilities |
| Voice input for adding tasks | Ads in the free version |
Pricing
- Free version available.
- Premium starts at $5.99/month.
6. Notion – Best for All-in-One Workspace
Notion is an all-in-one workspace tool that combines task management, note-taking, databases, and collaboration. It’s highly customizable, allowing users to create task lists, project boards, and calendars all within one app. Notion is perfect for users who need more than just a to-do list.
Key Features
- Customizable task management: Use templates, Kanban boards, lists, or databases to manage tasks.
- Collaboration tools: Share pages and tasks with team members.
- Note-taking and databases: Organize notes, databases, and tasks in one workspace.
- Templates: Pre-made templates for task management, project planning, and more.
Best For
- Users who need a flexible, all-in-one workspace that combines task management with note-taking and collaboration.
Pros and Cons
| Pros | Cons |
|---|---|
| Highly customizable workspace | Learning curve for new users |
| Combines task management, notes, and databases | Free plan limits file uploads |
| Great for both personal and team projects | Lacks advanced task scheduling tools |
Pricing
- Free for personal use.
- Paid plans start at $4/month.
7. Asana – Best for Team Collaboration
Asana is a powerful task and project management tool designed for teams, but it’s also great for individual task management. It allows users to create tasks, assign them to team members, and track project progress in real-time. The free version offers plenty of features for organizing tasks, projects, and deadlines.
Key Features
- Task creation and assignment: Assign tasks to team members and track progress.
- Project tracking: Use boards, timelines, or lists to manage project tasks.
- Collaboration tools: Comment on tasks and collaborate in real-time.
- Integrations: Connect Asana with other tools like Slack, Google Drive, and Outlook.
Best For
- Teams or individuals who need robust project management tools for collaboration.
Pros and Cons
| Pros | Cons |
|---|---|
| Excellent collaboration and project tracking | Free version lacks some advanced reporting features |
| Multiple task views (list, board, timeline) | Premium version needed for more advanced features |
| Great for team collaboration | Not ideal for personal, simple task lists |
Pricing
- Free with limited features.
- Premium plans start at $10.99/month.
8. ClickUp – Best for Customization
ClickUp is a fully customizable task and project management tool that offers a variety of ways to track tasks, including lists, boards, and Gantt charts. ClickUp is perfect for teams and individuals who need a versatile and powerful tool for managing complex projects and workflows.
Key Features
- Custom task views: Use lists, boards, calendars, or Gantt charts to manage tasks.
- Task automation: Automate recurring tasks or notifications.
- Goal tracking: Set and track goals within projects.
- Collaboration tools: Assign tasks, comment, and track progress with teams.
Best For
- Teams and individuals who need a highly customizable task management tool with advanced features.
Pros and Cons
| Pros | Cons |
|---|---|
| Multiple task views for customization | Steeper learning curve for beginners |
| Task automation and goals tracking | Free version limits some advanced features |
| Great for teams and complex projects | May be too complex for simple task management |
Pricing
- Free with basic features.
- Paid plans start at $5/month.
9. nTask – Best for Simple Project Management
nTask is a project management and task tracking tool designed for teams and individuals. It offers features like task lists, project timelines, meeting scheduling, and time tracking, all for free. nTask is great for users who need a simple but powerful tool for managing small projects.
Key Features
- Task and project management: Create tasks and track project timelines.
- Meeting scheduling: Plan and track team meetings with agenda and notes.
- Time tracking: Keep track of time spent on tasks or projects.
- Collaboration tools: Assign tasks and collaborate with team members.
Best For
- Teams or individuals looking for a simple project and task management tool.
Pros and Cons
| Pros | Cons |
|---|---|
| Easy to use for small projects | Free version lacks advanced features |
| Includes meeting and time tracking tools | Limited integrations in the free version |
| Good for personal and team task management | Free plan caps the number of projects |
Pricing
- Free version available.
- Paid plans start at $3/month.
10. Quire – Best for Hierarchical Task Management
Quire is a free task management app designed for users who need to break down complex projects into manageable tasks. It offers a hierarchical structure that allows users to organize tasks into sub-tasks and manage projects more efficiently.
Key Features
- Hierarchical task lists: Organize tasks and subtasks in a tree-like structure.
- Kanban boards: Visualize tasks with a board view for better project tracking.
- Task collaboration: Assign tasks and collaborate with teams.
- Real-time sync: Syncs across devices for seamless task management.
Best For
- Teams and individuals who need a hierarchical task management system for complex projects.
Pros and Cons
| Pros | Cons |
|---|---|
| Great for breaking down complex projects | Limited third-party integrations |
| Supports collaboration with team members | No built-in time tracking |
| Free with generous features | Lacks advanced reporting tools |
Pricing
- Free.
Conclusion
Finding the right Todoist alternative depends on your needs, whether it’s simple task management, team collaboration, or visual project tracking. With options like Microsoft To Do, Google Tasks, and Trello, there’s a solution for everyone, from individuals to teams. Whether you need something minimal like Google Tasks or a more feature-rich tool like ClickUp or Notion, the free alternatives above will help you manage your tasks efficiently.
10 Best Todoist Free Alternatives – FAQs
What is the best free alternative to Todoist for teams?
Asana and ClickUp are excellent free alternatives for teams, offering powerful collaboration tools, task assignment, and project tracking features.
Can I find a free app similar to Todoist for personal use?
Yes, Microsoft To Do and Google Tasks are great options for personal task management with simple, user-friendly interfaces.
Which Todoist alternative is best for visual task management?
Trello is the best for users who prefer a visual, Kanban-style board to organize tasks and projects.
Is there a free task management tool that supports automation?
Yes, ClickUp offers automation features in its free plan, making it a powerful tool for users looking to streamline repetitive tasks.
Which Todoist alternative is best for habit tracking?
TickTick is an excellent choice for users who want to track habits alongside their tasks, offering both task and habit management in one app.
